How to Make an Appointment

We understand that different patients want different things from our appointment system. Some people like to fit appointments in with their work or other commitments whilst others prefer to ring for a same day appointment. Many people have more routine matters to discuss whilst other people have potentially life-threatening health issues needing prompt attention.

We try our best to meet these varying needs within the limitations of the number of clinicians and appointments available. Like most GP surgeries, the demand for appointments here at Long Lane Surgery is very high. Every month our clinicians provide well over 4500 consultations for patients and demand continues to rise.  Therefore, to ensure you are seen by the right person, patients are asked to share details of their request with our teams by telephone, online, or at the front desk, so we can direct you to the most appropriate care. This isn’t always going to be with a GP. We have so many highly skilled people in the practice and wider team that better suits all our patient’s needs. GP’s can then concentrate on the most unwell within our communities.

Our trained Care Navigators will assess the needs of each individual patient and either book an appointment at the Practice, or signpost appropriately. If you are given an appointment at the Practice there are a range of different clinicians that may be more suitable to your needs, these include:

  • General Practitioner (GP): Medical doctors who diagnose and treat a wide range of health issues, provide preventive care, and manage chronic conditions.

  • Advanced Care Practitioner (ACP): Highly skilled healthcare professionals with advanced training and clinical expertise who assess, diagnose, and manage both acute and chronic conditions. They are qualified to prescribe medications, request and interpret investigations, and provide patient education and counselling. ACP's come from a variety of professional backgrounds, including nursing, paramedicine, and physiotherapy.

  • Paramedic: Highly trained healthcare professionals with advanced medical expertise who aid in the assessment, diagnosis, and management of acute health issues.

  • Clinical Pharmacist: Pharmacists with specialised training in clinical pharmacy practice, involved in medication management, providing medication reviews, and offering advice on the safe and effective use of medications. Some Pharmacists are also qualified prescribers, enabling them to prescribe medications within their area of competence.

  • Physiotherapist: Healthcare professionals who assess, diagnose, and treat musculoskeletal conditions, injuries, and disabilities through physical techniques such as exercise, manual therapy, and education.

  • Practice Nurse: Registered nurses who provide a wide range of nursing services within the practice, including immunisations, wound care, cervical screening, long-term condition management, and health promotion advice. Some Practice Nurses are also qualified prescribers, enabling them to prescribe medications within their area of competence.

 

The following appointment options are available at the practice:

Routine Appointments

Routine appointments can be booked through our Care Navigators or via our online services. These appointments are bookable up to 4 weeks in advance with a clinician, or up to 13 weeks for a Practice Nurse or Healthcare Assistant, providing you with choice and flexibility over when and by whom you are seen. If all appointments on a particular day are filled, our Care Navigators will look for an acceptable alternative. To make it easier for you to see a clinician for a non-urgent problem, other appointments are released at 2, 7, 14, and 21 days ahead.

The Practice offers both face-to-face appointments and telephone consultations. Appointments are allocated a 15-minute time slot; if you think you will need longer, please book more than one appointment.

If more than one family member needs to be seen, or if you have several issues to discuss, please let us know when booking, as this may require additional appointment time.

If you would like someone to accompany you during an examination, or prefer a private room to discuss any matter with our Care Navigator team, please tell us. We have trained chaperones on site who can provide confidential support during your consultation, whether or not an examination is required.

Please note that test results can only be given to the patient directly, unless there is specific consent recorded on the patient record for sharing of information.

 

 Consult with a Clinician online

You can contact a Clinician online using our online triage form. Please click 'Contact Us Online' below.

Same Day and Urgent Appointments

For urgent medical problems, please call the surgery on 01530 445 945.

A limited number of same-day urgent appointments are released each morning at 8:00am for issues that cannot safely wait. As these are short-notice slots, there may be less flexibility over appointment times and a limited choice of clinician. You will be booked with the most appropriate clinician, or signposted to another suitable service if all urgent appointments have been filled.

Every day we have a triage clinician who will aim to deal with clinically urgent medical problems. These appointments are for specific conditions and our Care Navigators will book into these as appropriate.

The triage clinician will call you back to either give advice on the phone or arrange to see you as an urgent appointment at a specified time. As such there is no flexibility over appointment time or choice of clinician. 

The triage clinician will be unable to deal with non-urgent or routine follow-up appointments.

Appointments Over The Phone

When you telephone the surgery, the receptionist will take some brief details about yourself including the reason for your appointment. This helps our trained staff decide the best person to deal with your query. Please be assured that our receptionists are under the same confidentiality laws as the doctors and nurses.

Their role is to assess the problem and guide you to the best person to help you. It is often possible for the doctor to advise and reassure you fully on the telephone or provide a prescription or sick note if necessary - saving you a visit to the surgery.

Home Visits

Home visits are provided at the discretion of the doctor and are reserved for patients who are genuinely too unwell to attend the surgery.

Our doctors can usually see three patients in the practice in the time it takes to complete one home visit, so we kindly ask that you attend the surgery whenever possible.

Please do not request a home visit unless the patient is medically unable to travel. Common symptoms such as a rash or fever do not prevent patients from attending the practice and will not put others at risk. Simply inform the Care Navigator when you arrive.

If a home visit is required, please contact the surgery before 10:30am whenever possible. Your GP will assess whether a visit is appropriate and determine the level of urgency based on the information provided, so please be ready to give as much detail as you can about the patient’s condition.

If you live outside our catchment area, we are unable to provide home visits, and this will have been explained to you when registering with the practice.

Extended Access

We are increasing the number of appointments available for you to see a GP in the early mornings, evenings or at weekends across North West Leicestershire.

Depending on your individual circumstances and symptoms, we may offer you an ‘enhanced access’ appointment.

Please note: These appointments will not be at your usual GP practice and may not be with one of your usual GP's and Nurses.

Depending on the reason for your appointment, it may be suitable for you to see an Advanced Nurse Practitioner, instead of a GP. The clinician you see will be able to access relevant sections of your medical notes and will communicate what has happened during your appointment back to your usual GP practice.

We are now offering enhanced access appointments to you and these are available: 

  • Monday to Friday – 7.30am – 8:00am

  • Monday to Friday – 6:30pm – 8:00pm

  • Saturday – 9:00am – 5:00pm

These appointments are delivered and rotated between two hub locations:

  • Castle Medical Group, Ashby-de-la-Zouch

  • Long Lane Surgery, Coalville

This is a bookable appointment service and appointments are available to book and cancel online using the NHS app or SystmOnline if you have an account.

If you would like to know more please speak to a member of practice staff.


Cancelling your Appointment

If you need to change or cancel an appointment please let us know as soon as possible by contacting the surgery on 01530 445 945. If you have online access you can also cancel online using the NHS app or SystmOnline if you have an account. Alternatively, you can cancel your appointment using the cancellation link included in your appointment reminder SMS.

Please be aware you must cancel within 1 hour of the appointment time to allow staff to be able to re-allocate your appointment. If you fail to do this, you will receive a message from the practice and the appointment will be marked as 'Did not attend'. Patients who fail to cancel without 1 hour notice more than 3 times in a 12 month period will be discussed with the possibility of removal from the practice list, which will result in you needing to register with a different practice.

Lateness to appointments

Please arrive on time for your appointment. If you arrive late you may not be able to be seen. Should you not be able to be seen the booked appointment will be marked as 'Did not attend'.

Please always let us know if you are having difficulty attending the surgery on time.

Non attendance of appointments

The practice has a ‘Did Not Attend’ policy. If a patient fails to attend a pre-booked appointment a warning will be sent via SMS or letter. If this happens THREE times in a twelve month period, the practice will discuss your attendance in view of possibly removing you from the practice list, which will result in you needing to re-register at a new practice.

Please help us to reduce these numbers by letting us know if you cannot make your appointment, you can do this by contacting reception on 01530 445 945.

We understand circumstances change and things come up, we ask you to appreciate the amount of time and appointments that are wasted that could have been offered to another patient that is needing it.

We are hoping with SMS reminders and letters the number of DNAs will reduce.


Out of hours appointments

For the treatment of minor injuries and illnesses out of hours, visit the local NHS walk-in centre.

Loughborough Urgent Care Centre
Hospital Way
Loughborough
Leicestershire
LE11 5JY

01509 568800

Please do not ask to see a doctor out of hours unless you genuinely cannot wait until the surgery re-opens.

When to go to the Hospital

Go to your local Accident and Emergency (A&E) department or call 999 for an ambulance in an emergency, such as:

    • Loss of consciousness

    • Head injury

    • Heavy blood loss

    • Severe chest or abdominal pain

    • Serious accidents

    • Suspected broken bones

    • Difficulty in breathing

All other times please call the 111 Service - just dial 111 when it is not an emergency - visit www.nhs.uk/111 for more information.